Executive Assistant

Office maintenance

• Vendor management – Appointement, Entend contract & Termination.
• Handling incoming calls and updating telephone directory.
• Handling local / overseas mailing / couriers & handling disposal of confidential documents.
• Administrative work & Maintenance of office (Coordination to take care of office cleaning, gadgets required for smooth functioning of office i.e. phone, IT equipment, carpets, stationeries etc.).
• Monitor office security; arrange office repair and maintenance.
• Follow up with HQ on extension of lease period & documentation related to it.
• Purchase or rent office machines, stationery and canteen suppliers, etc.
• Manage Office Petty Cash & Submit Claims & Requests on time.

Business trip & Schedule management

• Coordinate e-ticket & arrange accommodation after travel request form is approved and settle the payment on time (Domestic & Overseas).
• Periodical Negotiation & renew the rates with Hotels to be cost effective.
• Prepare and organize office events.
• Tour Programme Compilation of the team & tracking.
• Event Coordination with Vendors (Review Meetings / Educational & Marketing Events) if required.
• Manage Calendar, Schedules & Meetings for GM.

Corporate secretary affairs

• Follow up to renew registration before expiration.
• Claim fidelity bond and money & security insurance.
• Coordinate with the Global Team & Local Team for providing Regular updates on Registration activities.

Cooperate/Support with other sharing divisions in HK Shared Services Centre regarding HR, Finance, IT, Legal, Customer Service, etc.

• HR
  • Support and update recruitment, fringe benefits and insurance related employment issues
  • Other HR related support

• Finance

• Coordinate monthly sales records and follow-up.
• Expense claims for office related expense
• Other Finance related support

• IT

• Management of corporate mobile phone and other equipment
• Network ID – Creation / Modification / Deletion request
• Other IT related support

• Legal

• Support sales agreement / legal document delivery / Authorization Request.
• Other Legal related support.

• Customer Service

• Support Customer calls as needed
• Otcher Customer Service related support
• Tender Documentation Support to Team.

• PV

• Be the India Deputy PV contact role

Ad-hoc tasks required by the Company

Educations & Experiences

• B.A Degree in university
• At least 3-5 years’ experience in general admin or marketing department
• Work experience in multinational companies preferred
• Experience preferred in Healthcare Industry

Skills & Qualifications

• Good leadership and effective verbal & written communication skills
• Proficiency in MS Office, Power Point, Excel...etc.
• Various work experiences are required.
• Self-initiative and able to work independently and be a team player.

Reason to join US

Much more than a Competitive salary,

We offer continued personal development. When you join Guerbet, you :

• Are choosing a global leader with recognized expertise in diagnostic and interventional imaging, 
• Are joining our 2820 collaborators who are committed every day to offering innovative solutions to improve quality of patient’s life all over the world,
• Are joining a company where we value diversity of talents coming from various horizon.

We # Innovate # Cooperate # Care #Achieve at Guerbet.