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Date:  Mar 17, 2023

Mumbai City, IN

Job Type:  Long-term/regular

Executive Assistant

Office maintenance

  • Vendor management – Appointement, Entend contract & Termination.
  • Handling incoming calls and updating telephone directory.
  • Handling local / overseas mailing / couriers & handling disposal of confidential documents.
  • Administrative work & Maintenance of office (Coordination to take care of office cleaning, gadgets required for smooth functioning of office i.e. phone, IT equipment, carpets, stationeries etc.).
  • Monitor office security; arrange office repair and maintenance.
  • Follow up with HQ on extension of lease period & documentation related to it.
  • Purchase or rent office machines, stationery and canteen suppliers, etc.
  • Manage Office Petty Cash & Submit Claims & Requests on time.


Business trip & Schedule management

  • Coordinate e-ticket & arrange accommodation after travel request form is approved and settle the payment on time (Domestic & Overseas).
  • Periodical Negotiation & renew the rates with Hotels to be cost effective.
  • Prepare and organize office events.
  • Tour Programme Compilation of the team & tracking.
  • Event Coordination with Vendors (Review Meetings / Educational & Marketing Events) if required.
  • Manage Calendar, Schedules & Meetings for GM.


Corporate secretary affairs

  • Follow up to renew registration before expiration.
  • Claim fidelity bond and money & security insurance.
  • Coordinate with the Global Team & Local Team for providing Regular updates on Registration activities.


Cooperate/Support with other sharing divisions in HK Shared Services Centre regarding HR, Finance, IT, Legal, Customer Service, etc.


  • HR
    • Support and update recruitment, fringe benefits and insurance related employment issues
    • Other HR related support
  • Finance
  • Coordinate monthly sales records and follow-up.
  • Expense claims for office related expense
  • Other Finance related support
  • IT
  • Management of corporate mobile phone and other equipment
  • Network ID – Creation / Modification / Deletion request
  • Other IT related support
  • Legal
  • Support sales agreement / legal document delivery / Authorization Request.
  • Other Legal related support.
  • Customer Service
  • Support Customer calls as needed
  • Otcher Customer Service related support
  • Tender Documentation Support to Team.
  • PV
  • Be the India Deputy PV contact role


Ad-hoc tasks required by the Company



Educations & Experiences

  • B.A Degree in university
  • At least 3-5 years’ experience in general admin or marketing department
  • Work experience in multinational companies preferred
  • Experience preferred in Healthcare Industry


Skills & Qualifications

  • Good leadership and effective verbal & written communication skills
  • Proficiency in MS Office, Power Point, Excel...etc.
  • Various work experiences are required.
  • Self-initiative and able to work independently and be a team player.

Reason to join US

Much more than a Competitive salary,

We offer continued personal development. When you join Guerbet, you :

  • Are choosing a global leader with recognized expertise in diagnostic and interventional imaging, 
  • Are joining our 2820 collaborators who are committed every day to offering innovative solutions to improve quality of patient’s life all over the world,
  • Are joining a company where we value diversity of talents coming from various horizon.


We # Innovate # Cooperate # Care #Achieve at Guerbet.