Marketing Administrative Assistant

The marketing administrative assistant will liaise with internal and external stakeholders to manage marketing administrative tasks and assist with the Princeton office operations. Good organizational skills and multitasking abilities will be needed to assist sales, marketing and operations in daily tasks. A great starter job for someone looking to gain experience in marketing.

• Manage the distribution of marketing materials to sales teams
• Support the coordination of marketing materials to be sent to trade shows
• Coordinate purchase orders and vendor set-up as needed, and ensure that all invoices are paid on time for sales, service and marketing
• Assist in managing lead generation efforts
• Manage and oversee Princeton office entry desk, office facilities, and offsite storage facilities
• Manage routine maintenance of the facility and office equipment and maintain office floor plan
• Communicate facility updates regarding office closures, maintenance updates, COVID practices etc. to Princeton employees
• Partner with office management vendors such as storage facilities, Staples, cable providers, etc. to proactively address maintenance topics and ensure business continuity
• Assist new hires in the Princeton office (setting up their desk, office supplies, coordinating with IT for their computer)
• Receive and distribute daily mail and packages and coordinate outgoing mail and shipments.
• Order and track office supplies
• Develop and manage office employee activities and events as needed
• Other office related duties/projects as assigned

Minimum qualifications: